You will first need approval from your grant financial officer. Then contact DCJS Grants Administration at grantsweb@dcjs.virginia.gov. In that e-mail include who the approval authority is (usually the financial officer), first and last names of all users, e-mail addresses, and the current grant number(s) you are working with.

Approximately 30 days from the date DCJS receives the request.

Please check to make sure all special conditions have been satisfied and all quarterly reports are up-to-date. Also, make sure you have submitted to DCJS a signed Statement of Grant Award/Acceptance. You can check the status of your special conditions and quarterly reports by accessing the Grants Management Information System (GMIS). Go to "view status."

You must submit a Request for Funds through the online system in order to receive funds.

Quarterly financial reports and progress reports are due the 12th workday after the end of the calendar quarter unless you are informed differently in the special conditions of your grant.

Yes.

Submit a Budget Amendment request through the on-line system with a narrative explaining what you are adjusting and why you are requesting the adjustment. Note: only 2 budget amendments can be submitted per grant year.

It takes approximately 3 weeks from the date DCJS receives the request.

If your finance officer has approved the request, e-mail us and we will make the change.

Contact DCJS. Otherwise look under view status and you will see the request denied. At this point, you may go under "Request for Funds," click on "revise request," and re-submit with the correct amount of funds added.

Contact DCJS at grantweb@dcjs.virginia.gov and request a new password be sent to you. Please include a phone number in the email in case we need to contact you by phone.