Certification Process and Mandated In-Service Requirements - Civil Process Deputy

Civil Process Deputy

Administrative Code: Rules Relating to Civil Process Deputy

  • Two (2) Required Steps for the Initial Certification as a Civil Process Deputy

Upon employment, civil process deputy trainees have 12 months to complete the compulsory minimum training standards.  The civil process certification is obtained by (1) successfully completing the basic civil process academy and (2) completing field training for civil process deputy within 12 months.  The initial civil process deputy certification is not valid until both steps have been completed and the documentation of the field training (DCJS Form FTO-OJT) has been sent to DCJS, and entered into the training records management system.

If the civil process deputy trainee cannot meet the 12 month requirement for completion of the two steps to certification, the agency may request an extension for additional time to complete the compulsory minimum training standards.  The agency must submit a request to DCJS prior to the initial 12 months expiration date and provide the reason for the extension request. Agencies must contact DCJS Field Services (DCJS staff assigned to your agency) for further assistance.

 

  • In-Service Requirements for Civil Process Deputies

Every certified civil process deputy must complete in-service requirements throughout their career holding this function in order to remain certified.  In order to attend and obtain the credit hours needed to recertify as a civil process deputy, they must be employed at a criminal justice agency in Virginia under DCJS purview and holding the job function as a civil process deputy.   The below link will assist you on the hours needed, subject requirements and the mandated time requirements.

 

Agencies needing an extension in order to meet the mandated in-service requirements, must submit a request to DCJS prior to the expiration date and provide the reason for the extension request. Agencies must contact DCJS Field Services (DCJS staff assigned to your agency) for further assistance.

 

  • Assistance with Hiring Former Virginia Certified Civil Process Deputies

If your agency has hired a former civil process deputy who was previously certified in Virginia and out of such employment less than 24 months, the former civil process deputy can be reinstated without completing a basic academy, but must be current on in-service training within 120 days of hire.  If the former certified civil process deputy has been out of such employment for more than 24 months, and you are requesting an exemption from the Virginia Compulsory Minimum Training Standards, the agency must submit an Application for Exemption from the Virginia Compulsory Minimum Training Standards (DCJS Form W-2). Agencies must contact DCJS Field Services (DCJS staff assigned to your agency) for further assistance and submit the DCJS Form W-2.

  • Assistance with Hiring Out-of-State Civil Process Deputies  

If your agency has hired a former civil process deputy from another state and requesting an exemption from the Virginia Compulsory Minimum Training Standards, the agency must submit an Application for Exemption from Virginia Compulsory Minimum Training Standards. Agencies must contact DCJS Field Services (DCJS staff assigned to your agency) for further assistance and submit the DCJS Form W-2.