To make revisions to a claim, open the claim and then select, Edit Claim. Make the necessary revisions and resubmit the claim. Please make sure to review the notes or instructions provided in the email notification from OGMS. If you do not have the email, refer to the Alert tab in the system. To make revisions to a claim that has been paid, contact your DCJS grant monitor for technical assistance.
The final financial report should be marked as final when all grant expenditures have been reported.
The sub-grantee agrees to submit a final financial report and return all received and unexpended grant funds to DCJS within 45 days of the end of the grant award period.
For awards comprised of Federal Funds and required Match, the percentage of Federal Funds expenditures must not exceed the percentage stipulated in the award, even if the full award amount is not expended. For questions regarding match requirements, refer to the grant guidelines or award conditions. For project specific questions, contact your assigned DCJS grant monitor.
Sub-grantees must properly track the use of award funds and maintain adequate supporting documentation for all paid grant and match staff and volunteer time reported. Source documentation must be retained and be available for inspection for all grant funded expenditures. Sub-grantees may be subject to additional financial and programmatic on-site monitoring, which may be on short notice, and agrees that it will cooperate with any such monitoring.
All claims must be submitted through the On-line Grants Management System (OGMS) https://ogms.dcjs.virginia.gov/ in the Claims component. Reported expenditures may not exceed approved budgeted amounts within budget categories. You may only charge to the award allowable costs incurred during the grant award period.
