Is there an example letter for the County Manager to delegate grant signature authorization to our Director of Finance?
Please contact your grant monitor for additional guidance or send this question to OGMSsupport@dcjs.virginia.gov
Primary Contact/Local Grant Approval
Our Project Administrator is changing next week, should the interim City Manager register and be associated with the grant or the current City Manager?
You will have to submit a contract amendment change form with the new City Manager’s information and make sure the new person registers in OGMS. After the contract amendment is approved and the person has registered, you can associate them with the grant. For detailed instructions contact your grant monitor.
Can you select two or more individuals as primary contacts?
You can only select one person as the primary contact. For CCCA/PSA grants, this individual is the project director. Other individuals can be listed under additional contacts.
Will the project administrator sign hard copy documents or sign through the system? Usually city attorneys also need to see and approve the form.
Electronic signatures will be accepted in OGMS. However, initially, the statement of grant award process will remain the same and you will receive an emailed copy of the Statement of Grant Award (SOGA) for the Project Administrator to sign and email back to DCJS.
Will acceptance of the award be an online process as well? Or will this be a form we will upload in the near future?
Initially, the grant award will continue to be a manual process outside of the new system. Once all DCJS grants transition to the new system, contracts (formerly known as award letters) will be issued in OGMS.
Our County Executive (Project Administrator) usually signs off on the acceptance of the SOGA agreement. So I would need our County Executive to sign up for an OGMS account?
Yes, your County Administrator or City Manager must sign up for an OGMS account.
Can the County Administrator/City Manager designate another person to sign for him or her?
To delegate authority to someone other than the Project Administrator, the project administrator must submit a letter to grantsmgmt@dcjs.virginia.gov with the applicable application grant numbers(s) and the name, position, and contact information. Please be sure to copy the grant monitor.
Is the Primary Contact considered to be the person who actually signs the grant applications?
Usually, the Primary Contact is the person with signature authority - The Project Administrator listed on the Statement of Grant Award (SOGA) has signatory authority on the grant. For the CCCA/PSA grants, the primary contact is the person with the day-to-day responsibility for the grant, usually the Agency director. However, your City Manager or County Administrator must register in OGMS. If they are not registered, your application will not accepted.