Claims

If our county doesn't show the expenses of post trial and pretrial as two separate entities, but merges the two, how do we then show a split between them to report? Since in GMIS you would always show the expenses as one amount?

This will be covered in a future training.

Read more about If our county doesn't show the expenses of post trial and pretrial as two separate entities, but merges the two, how do we then show a split between them to report? Since in GMIS you would always show the expenses as one amount?

Will the budget still be set up so that once the grant is approved, you only report line items totaled together, (total travel or personnel pretrial and Post trial) like it is in GMIS?

This will be covered in a future training.

Read more about Will the budget still be set up so that once the grant is approved, you only report line items totaled together, (total travel or personnel pretrial and Post trial) like it is in GMIS?

You require the applicant to list all staff and benefits separately, but the claims will be grouped together?

Today's session is for demonstration purposes only. Instructions on how to submit claims will be posted on the OGMS Training & Resources page: https://www.dcjs.virginia.gov/grants/ogms-training-resources

Claims require a detail list of expenditures. This process is program specific. Please follow up with the Program Coordinator after this session concludes for additional guidance.

Read more about You require the applicant to list all staff and benefits separately, but the claims will be grouped together?

Do we break down personnel expenses every quarter per employee instead of the total personnel spent on the grant like we did in GMIS?

Yes, the Detail of Expenditure form is asking for a line by line expense report. You can contact your grant monitor for additional guidance.

Read more about Do we break down personnel expenses every quarter per employee instead of the total personnel spent on the grant like we did in GMIS?

Once I submitted the Request for Funds and Financial Reports in GMIS they had to be approved by my Finance Director. Will that still need to be done or is that now eliminated?

That is an internal process decision. If the locality wants the Finance Officer to review the requests and approve before its submitted then that is their decision. The business flow of a person entering the request and sending for the finance officer to approve no longer exists in OGMS.

Read more about Once I submitted the Request for Funds and Financial Reports in GMIS they had to be approved by my Finance Director. Will that still need to be done or is that now eliminated?

Will the claim auto populate the approved budget?

When completing the Reimbursement, OGMS will auto populate amounts from the approved budget and calculate the available balance. The system will not allow you to enter expenses in a category not approved in the budget. For specific instructions on how to enter claims visit the OGMS Training & Resources page and/or contact your grant monitor.

Read more about Will the claim auto populate the approved budget?

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