When do I need to notify DCJS of program staff changes?

In adhering to the requirements and conditions of our grants, grant recipients must submit all grant related changes no more than thirty (30) days after the change occurred.  For grant funded personnel changes or if there are changes in the Project Administrator, Project Director, and/or Finance Officer, DCJS must be notified. The Project Administrator position is the signing authority required for our grants and by accepting the grant award, he/she/they assume full responsibility for the management of all aspects of the grant and activities funded by the grant.

Therefore, DCJS requires that the Project Administrator notify us of any staff changes specifically for the Project Administrator, Project Director, and/or Finance Officer positions. For those positions, the Project Administrator’s signature is required. Grant-funded staff changes can be documented on the Program Update Form in OGMS, and do not require a signature.  To submit a change in grant funded staff or authorized officials, refer to the instructions on how to submit a contract amendment available here:  https://www.dcjs.virginia.gov/grants/ogms-training-resources