Who should I contact for the status of pending claims in OGMS?
For questions regarding a submitted claim, open the claim and review the Alert tab. contact your assigned DCJS grant monitor.
Requesting Funds
Why was my claim denied?
The most common reasons claims are denied are: (1) the Statement of Grant Award (SOGA) has not been signed and returned to DCJS; (2) there is a special condition/encumbrance on the award; (3) the financial and programmatic reporting requirements have not been fulfilled; (4) the amount requested exceeded what was available; (5) the amount requested exceeds the reported expenditures; (6) the award period has passed and closeout was initiated.
What is the timeframe for receiving funds?
Our agency strives to process all claims within (30) working days. To check the status of a request, please logon to OGMS and select the Claims component. If the request meets all requirements, the payment should be deposited within 10 days. For questions, contact your assigned DCJS grant monitor.
How do I submit a request for funds?
All requests must be submitted in OGMS via the Claims component. This component is utilized for a detail of expenditures (financial report) and reimbursements. For instructions, go to the OGMS Training & Resources page: https://www.dcjs.virginia.gov/grants/ogms-training-resources.
Can I request all of the awarded funds at one time?
Refer to the award conditions for specific guidance on allowances regarding payment advancements. In general, disbursement of funds will occur on a cost reimbursement basis for actual funds expended within the reporting period. Actual expenditures should be reported quarterly and invoiced pursuant to approved line item budget categories in the grant application. Grantees will only be reimbursed for costs that have been incurred within the grant period. Grant funds, including matching funds, may only be expended and/or obligated during the grant period.